What does cc mean in email and how to use it in Mailtrim?

Before learning what is meaning of cc in email? Lets start chronologically.

Business communication revolves around emails, mostly. Technological advancements have changed email communication a lot. You can add multiple recipients, use collaboration tools, send bulk attachments, compose scheduled emails, do email marketing, arrange business meetings, and many more.

That is the reason email stands tall among all other advanced tools as the best source of communication.

Do you see the ‘cc’ field while composing an email?

Knowing the difference between Cc and Bcc would enable you to utilize them accurately.

Cc:

Carbon copy is referred to as CC CC. For other recipients, every recipient named in Cc would be visible. Each receiver will receive more email replies. You can include your project manager, reporting manager, and other team members using Cc for their details.

Bcc:

Blind carbon copy is referred to as BCC. No one would be aware of the receiver but the sender and recipient. There won't be any more responses until we deliver the mail to the intended recipient. You can protect your privacy by marking the email address as BCC.

Do you know what CC means?

It is an undeniable and funny fact that many are not aware of the acronyms for the CC and BCC fields while composing an email. But I am sure they know how to use it and when to use it. In this article, I would like to share some information regarding these fields.

Let’s dive in.

What does CC mean in email?

Your manager will say, "Send an email and cc the assistant manager in the mail." You will nod and do it perfectly.

But do you know the acronym for it?

I bet most people are unaware of it.

Let me tell you.

CC is an acronym for Carbon Copy. Like carbon paper in the olden days, it creates a copy of the original message. The copy of the email goes to the people who are in the cc field. The To field is for the original recipient to whom the message was intended to be sent, and cc is for additional recipients who don't need to take any action on the message but are aware of it.

In this, the people in the "To" and "CC" fields can see each other's emails. However, no action is required from the people in CC.

When should I use CC?

If you want to include additional recipients, you must use either cc or bcc.

Cc is used when

1. you want other persons to keep informed about the emails you send.

i)If you want to share a copy of the email you send, you should use cc. ii)If you want a multi-person conversation, you should use CC. iii)If you want other recipients to know about certain issues or important information, you can use it. iv)When people see their name in cc, they can know that action is not required, but they need to be informed.

1. You want the recipients in the To field to know about other recipients who also received the same message.

i) It is often used when the manager wants to know whether other people are aware of it or not. ii) If the actual recipients want to make sure that the other people are aware of what is going on.That is, whether they are current on daily issues, events, or workflows. iii) You can also forward the same email to the person who wants to keep informed about the emails you send. But, if you want to let the actual recipient also be aware of it, then CC’ing will be helpful and time-saving as well.

The other way: BCC

You can also add additional recipients using the bcc field, where bcc stands for blind carbon copy. The same email will be sent to them as well. The difference is that the recipients in the bcc field are invisible to both primary and secondary recipients of the to and cc fields, respectively.

However, the recipients in the bcc field can see the email address in both the to and cc fields. It is best used when you want to add privacy to email addresses so that they can’t be seen by other recipients.

Any disadvantages?

Not much. But it occupies much storage space in the recipient’s inbox as their inbox holds two copies of the same message. Thus, it makes their inbox cluttered.

However, with the advanced features of email clients like Outlook, Mailtrim, Spark, etc., you can make your inbox clutter-free.

How does CC work in Mailtrim?

You know Mailtrim, a simple and secure email client available on Windows, Linux, and Mac.

Here is the simple way to use cc while composing an email in Mailtrim.

i)Open the Mailtrim application on your desktop. ii) Sign in to Mailtrim using your email ID and password. iii)Your 3-tabbed dashboard will appear. iv)On top of the first tab, you will be shown "New Mail". Click on it. v)You will be shown a dialogue box named ‘compose mail’ where you can see all fields – To, cc, bcc, subject, message body, attachments, emojis, etc. vi)Add recipients in the "cc" field. Search for email addresses from your address book, and you can add as many recipients as you want. vii)Fill in all the other fields and click on "Send." Your message will be delivered to both primary and secondary recipients.

However, make sure that the additional recipients you add are directly involved with the message and will benefit from its information. Because most people want to receive only what they need to know.

Conclusion:

To sum up, the To field is for primary recipients for whom the message is intended, and the CC field is used for secondary recipients so that they are in the loop and aware of that message.

Make the best use of email features and compose emails to bulk recipients on the fly. Save time, streamline the process, and improve productivity with your business emails.